What hours are rooms available? Monday – Thursday between the hours of 10 am and 10 pm for an 8 hour block, Friday, Saturday and Sunday between the hours of 11 am and midnight for an 8 hour time block.
What does each space include? All of our spaces include tables and chairs as well as access to a bar if needed. Our indoor rooms all have dance floors. Our Diamond Room and Wedding Garden each include a GOBO projector (GOBO films are additional).
Is my date available? You can view each event space’s availability on our calendar below.
When can I view the space? To view the space, we do ask that you complete this form so that a friendly member of our catering office staff may contact you to send additional information regarding our facility. You will be able to schedule a facility tour after our catering staff has reached out to you.
Is Boca Dunes ADA accessible? Each level of the building is ADA accessible, however, due to the age of the building, there is not an elevator in the building. There is handicapped parking available on both levels of the building.
Can you recommend vendors? Yes, we have a preferred vendor list including DJ, photography, videography, cake, florist, officiant, wedding coordinator, guest accommodations, hair/makeup, limo service and more.
Can I use my own vendors? Yes, as long as they are licensed and insured with Boca Dunes listed as a named insured on the documentation provided to us.
Do I need insurance? Yes, Boca Dunes requires that event hosts provide us with a certificate of insurance for the day with Boca Dunes listed as a named insured on the documentation provided to us.
Can I bring my own food? No, if you are not purchasing a food and beverage package through Boca Dunes, you must use a licensed and insured caterer. The caterer must be on site during food service.
Do I have to use your staff? Not necessarily, with a few exceptions. As Boca Dunes holds a liquor license, we do require that you use our bartenders should you wish to have a bar. Additionally, if you will be using our china, flatware and glassware, you must use our dishwashing staff. We do recommend using our managers and servers as they are familiar with the facility and are ServSafe certified. Should you wish to use your own servers, we must receive copies of their food safety certificates no later than 30 days prior to your event.
Can I bring my own liquor? No, Boca Dunes holds a liquor license. Any alcohol which is served on Boca Dunes property MUST be purchased through us.
How much set up/breakdown time do you allow? Facility rental is sold as an 8 hour block of time to include set up and breakdown. Additional time can be purchased at a rate of $75/hour PLUS security at a rate of $45/hour.
Do you have a notary on site? Yes, we do! This means that you can have a friend or family member officiate your wedding, but we can notarize your marriage license to make it legal, thus saving you the cost of an officiant.
Are there any restrictions regarding decor? We allow only temporary fixtures such as painters tape or command strips to be installed on any finished walls. Boca Dunes does also prohibit the use of confetti or glitter inside or outside, and requests that only biodegradable petals/materials be used outdoors. Boca Dunes does prohibit the use of floor wraps unless a portable dance floor is used.
Are any pyrotechnics allowed? Boca Dunes prohibits the use of pyrotechnics including cold sparklers and smoke machines inside the building. Cold sparklers may be used in any of our outdoor event spaces. Should you wish to do a sparkler grand exit, we do require that you provide a bucket with water or sand to fully extinguish them.
Can we use candles? Votive candles in holders or centerpieces are perfectly fine, however, we do prohibit the usage of taper candles. LED candles may be used instead.
Can we do a rehearsal the day prior? Boca Dunes does not charge for rehearsals held during the week during regular business hours. Should you wish to schedule a rehearsal at no charge, you may make these arrangements at your final appointment. Should you need staff assistance during your rehearsal, a manager can be available to assist with lining everyone up and with timing to get down the aisle at a rate of $40/hr plus tax and service fees.
How do I secure my date? Once a contract has been prepared for you, you will need to sign the contract and provide a 30% deposit. Boca Dunes does allow clients to make payments towards their deposit, however, we do require that payments be made on time in order to continue to hold your date.
When do I pay the remaining balance due? After your deposit has been paid in full, we require 50% of the remaining balance due 90 days prior to your event, and the final payment two weeks prior.
Do you require a security deposit? Yes. We do a require a cash security deposit. This deposit can be dropped off at your final appointment, or at latest, the business day prior to your event. After your event, our staff will do a complete walk through of the event space and any common areas used and will notify you in writing no more than 7 days after your event of any charges. Aside from damage, fees may be assessed for several other issues which are covered in our contract addendum reviewed at your final appointment.
What is covered at a final appointment? Final count (if applicable) and payment, floor plan, upgrades, decor, rental procedures, complete contract review, contract addendum review, vendor questions and much more. This appointment is typically 45 minutes to an hour and is held with our Catering Director. It is critical that all parties on the contract as well as your planner/coordinator/decorator attend this meeting to be sure that everyone involved is on the same page and ready to make your event a success.
